Comment Insert, Delete, Previous/Next, and Show Markup in MS Word

Comments allow you to communicate, suggest changes, and provide feedback seamlessly during Audit or other.

 

Comment Insert

Step 1: Open your Word document.

Step 2: Highlight the text you want to comment on or simply place your cursor at the position where you want to insert a comment.

Step 3: Open ‘Review’ tab in the Word ribbon at the top of your screen.

Step 4: Click on the ‘New Comment’ button. Shortcut key Ctrl+Alt+M on your keyboard.

Step 5: A comment balloon will appear on the right side of your word page, here you can input your comments. Type your comment and press ‘Enter’.

You’ve just inserted a comment. 🎩

 

Deleting Comments

Step 1: Locate the comment you want to delete in your document.

Step 2: Hover your mouse pointer over the comment balloon.

Step 3: Click the small ‘X’ that appears in the upper right corner of the comment.

Step 4: Poof! The comment disappears, like magic.

 

Previous/Next Comments ⬅️➡️

Step 1: Open your document containing comments.

Step 2: Open the ‘Review’ tab.

Step 3: Click on ‘Previous’ or ‘Next’ in the ‘Comments’ group. Alternatively, you can use Ctrl+Alt+Page Up for the previous comment and Ctrl+Alt+Page Down for the next one.

Step 4: Watch as Word takes you on a comment adventure, jumping from one to another.

 

Show Markup: Unveiling Comments 🕵️‍♂️

Sometimes, you might want to see all comments at once or hide them to focus on the content. This is where the ‘Show Markup’ feature comes in handy.

Step 1: Go to the ‘Review’ tab.

Step 2: In the ‘Tracking’ group, you’ll find ‘Show Markup’. Click on it.

Step 3: You’ll see a list of options. To show or hide comments, make sure ‘Comments’ is checked.

Step 4: Toggle ‘Comments’ on or off to reveal or conceal your comments.