Cheque Printing in TallyPrime: Step-by-Step Guide

Cheque printing is an essential feature in TallyPrime that allows businesses to issue and maintain records of cheques directly through the software. With TallyPrime, you can format cheques for your bank accounts, print them, and track issued cheques seamlessly. This step-by-step guide will help you understand how to enable and use cheque printing in TallyPrime.

Step 1: Enable Cheque Printing in TallyPrime

To start using the cheque printing feature, you need to enable it in your company settings:

1. Open your company in TallyPrime.
2. Navigate to Gateway of Tally > F11: Features > Accounting Features.
3. Under the section Banking Features, set “Enable Cheque Printing” to “Yes.”
4. Press Enter and accept the changes.

Step 2: Configure Cheque Formats for Your Bank

Once cheque printing is enabled, you need to configure the cheque format for the respective bank ledger:

1. Go to Gateway of Tally > Chart of Accounts > Ledger > Alter.
2. Select the bank ledger (e.g., HDFC Bank, ICICI Bank, etc.).
3. Scroll down to the Cheque Printing Configuration section.
4. Specify the following details:
   • Enable Cheque Printing: Set to “Yes.”
   • Cheque Dimensions: Enter the cheque dimensions as per your bank’s cheque leaf. You can measure your cheque using a ruler and input the width and height in millimeters.
   • Cheque Printing Settings: Adjust the alignment for fields like Date, Payee Name, Amount in Words, etc.
5. Save the changes by pressing Ctrl + A.

Step 3: Record a Payment Voucher with Cheque Details

To issue a cheque, you need to record a payment voucher:

1. Go to Gateway of Tally > Vouchers > F5: Payment.
2. Select the bank ledger from which the cheque will be issued (e.g., HDFC Bank).
3. Enter the transaction details:
   • Date: Enter the cheque date.
   • Party Ledger: Select the party or payee ledger.
   • Amount: Enter the payment amount.
   • Narration: Add relevant details for reference.
4. In the Cheque Details section, enter the cheque number.
5. Save the voucher by pressing Ctrl + A.

Step 4: Print the Cheque

After recording the payment, you can print the cheque directly:

1. Open the payment voucher you just created.
2. Press Alt + P to open the Print menu.
3. Select Cheque Printing.
4. Verify the cheque details on the preview screen:
   • Ensure the date, payee name, and amount are correctly aligned.
   • Adjust alignment if needed by going back to the bank ledger’s cheque configuration.
5. Press P to print the cheque.

Step 5: Maintain Cheque Records

TallyPrime helps you keep track of issued cheques efficiently:

1. Go to Gateway of Tally > Display More Reports > Banking > Cheque Register.
2. View all issued cheques along with their details, such as:
   • Cheque number
   • Payee name
   • Amount
   • Status (e.g., Cleared, Bounced, or Pending)
3. Update the cheque status as needed:
   • For cleared cheques, mark them as “Cleared” after reconciliation.
   • For bounced cheques, record a journal entry for adjustments.

Additional Tips for Cheque Management

• Cheque Range Allocation: Assign cheque ranges to your bank accounts to avoid duplication or errors. This can be done under Banking Features.
• Cheque Reconciliation: Use the Bank Reconciliation feature to reconcile cheque payments with your bank statement.
• Customizing Cheque Formats: If your bank’s cheque format changes, update the dimensions and alignment under the bank ledger’s settings.
• Backup Data: Regularly back up your TallyPrime data to prevent loss of cheque records.

Cheque printing in TallyPrime simplifies the process of issuing and managing cheques for your business. By configuring cheque formats and maintaining accurate records, you can ensure smooth financial operations and reduce errors. Follow this guide to streamline cheque management and improve your overall accounting workflow.

Happy accounting with TallyPrime!

 

Step 1 Create A Bank account ledger SBI Bank

Bank Details

Ledger Name: SBI Bank
Under: Bank Accounts
A/c No: 35354646477
IFSC Code: SBINO985375
Opening Balance: 100000 Dr

 

Step 2 Set / Alter range for cheque Books. Yes
You Will See Like This Here You Have To Fill Your Cheque Book Range And Few Details.

Cheque Book range: 150201 to 150300
No Of Cheque: 100
Name of Cheque: 1 Cheque Book

 

Step 3 Pass Payment Voucher Using Bank

1. Paid 15000 to Rahul Narayana Pvt Ltd by Cheque No 150201

 

Cheque References

 

Pass Another Entries like this….

1. Paid 15000 to Rahul Narayana Pvt Ltd by Cheque No 150201
2. Paid Salary to Sangam Ompuri by Cheque No 150202
3. Paid 5000 Advertisement Fee to Suresh Banshal by Cheque No 150203
4. Paid 5600 Light Bill by Cheque No 150205
5. Paid 7500 to Transport Charge by Cheque No 150206