AIS – India ka apna skill & institute network

ankititsolutions-removebg-preview
Menu
Start Learning

How to Print Documents in Computer?

By /

In this tutorial you will lean how to print documents in Microsoft Word, Excel, PowerPoint, and Tally Prime. These instructions are based on the general steps for printing documents in these applications as of my last knowledge.

 

Printing in Microsoft Word:

how to print documents in Microsoft Word, along with explanations of various print settings you might encounter. These instructions are based on the general steps for printing documents in Microsoft Word as of my last knowledge update in September 2021. The interface and options may vary slightly in newer versions of Microsoft Word.

Step 1: Open Microsoft Word and Your Document

  1. Open Microsoft Word: Launch Microsoft Word from your computer’s applications or programs menu.
  2. Open Your Document: Either create a new document or open an existing one that you want to print.

Step 2: Access the Print Menu

  1. File Tab: Click on the “File” tab at the top left corner of the Word window. This will open the File menu.
  2. Print Option: In the File menu, select the “Print” option. You can also use the keyboard shortcut Ctrl + P (or Command + P on Mac) as a quick way to open the print dialog.

Step 3: Configure Print Settings

  1. Select a Printer: In the print dialog, under the “Printer” section, select the printer you want to use from the list of available printers. Make sure the correct printer is chosen.
  2. Print Range:
    • All: By default, Word will print the entire document. If you want to print specific pages or a range of pages, choose the “Pages” option and enter the page numbers (e.g., 1-3, 5, 7).
  3. Copies: Specify the number of copies you want to print.
  4. Page Setup:
    • Page Size: Configure the paper size you want to use. Common sizes include Letter (8.5 x 11 inches) and A4.
    • Orientation: Choose between “Portrait” (vertical) and “Landscape” (horizontal) orientation.
    • Margins: Adjust the margin settings if needed.
  5. Page Handling:
    • Page Order: If you’re printing a booklet or multiple pages per sheet, select the appropriate option.
    • Collate: Choose whether you want the printed copies collated (grouped together) or not.
  6. Paper Source: If your printer has multiple trays or sources of paper (e.g., tray 1, tray 2), you can select the paper source here.
  7. Print Quality: Adjust the print quality settings if your printer supports different quality levels.
  8. Color or Grayscale: Choose whether to print in color or grayscale/black and white.

Step 4: Print Preview (Optional)

  1. Print Preview: Before finalizing your print job, you can click the “Print Preview” button to see how your document will appear when printed. This can help ensure that your document looks as expected.

Step 5: Print

  1. Print Button: Once you’re satisfied with your print settings and preview (if you used it), click the “Print” button in the print dialog. This will send your document to the selected printer.

Step 6: Collect Your Printed Document

  1. Retrieve Document: After the printer finishes printing, collect your printed document from the printer’s output tray.

That’s it! You’ve successfully printed a document in Microsoft Word with various print settings configured to your preferences. Remember that the specific options and interface may vary slightly depending on the version of Microsoft Word you’re using, but the general steps and settings should be similar.

 

Printing in Microsoft Excel:

How to print documents in Microsoft Excel, These instructions are based on the general steps for printing documents in Microsoft Excel as of my last knowledge. The interface and options may vary slightly in newer versions of Microsoft Excel.

Step 1: Open Microsoft Excel and Your Spreadsheet

  1. Open Microsoft Excel: Launch Microsoft Excel from your computer’s applications or programs menu.
  2. Open Your Spreadsheet: Either create a new spreadsheet or open an existing one that you want to print.

Step 2: Access the Print Menu

  1. File Tab: Click on the “File” tab at the top left corner of the Excel window. This will open the File menu.
  2. Print Option: In the File menu, select the “Print” option. You can also use the keyboard shortcut Ctrl + P (or Command + P on Mac) as a quick way to open the print dialog.

Step 3: Configure Print Settings

  1. Select a Printer: In the print dialog, under the “Printer” section, select the printer you want to use from the list of available printers. Make sure the correct printer is chosen.
  2. Print Range:
    • Print Active Sheets: By default, Excel will print only the currently active sheet.
    • Print Entire Workbook: If you want to print all sheets in the workbook, choose this option.
    • Print Selection: If you’ve selected a specific area on the sheet, you can choose to print only the selected area.
  3. Copies: Specify the number of copies you want to print.
  4. Page Setup:
    • Page Size: Configure the paper size you want to use. Common sizes include Letter (8.5 x 11 inches) and A4.
    • Orientation: Choose between “Portrait” (vertical) and “Landscape” (horizontal) orientation.
    • Margins: Adjust the margin settings if needed.
  5. Scaling:
    • Fit to: You can specify how many pages wide and tall you want the spreadsheet to be scaled to for printing. For example, “Fit to 1 by 1” means one page wide by one page tall.
  6. Sheet Options:
    • Print Gridlines: Select this option if you want to include gridlines in your printout.
    • Print Headings: Choose this option to include row and column headings in the printout.

Step 4: Print Preview (Optional)

  1. Print Preview: Before finalizing your print job, you can click the “Print Preview” button to see how your spreadsheet will appear when printed. This can help ensure that your document looks as expected.

Step 5: Print

  1. Print Button: Once you’re satisfied with your print settings and preview (if you used it), click the “Print” button in the print dialog. This will send your spreadsheet to the selected printer.

Step 6: Collect Your Printed Spreadsheet

  1. Retrieve Spreadsheet: After the printer finishes printing, collect your printed spreadsheet from the printer’s output tray.

That’s it! You’ve successfully printed a spreadsheet in Microsoft Excel with various print settings configured to your preferences. Remember that the specific options and interface may vary slightly depending on the version of Microsoft Excel you’re using, but the general steps and settings should be similar.

 

Printing in Microsoft PowerPoint:

How to print documents (in this case, presentations) in Microsoft PowerPoint, These instructions are based on the general steps for printing presentations in Microsoft PowerPoint as of my last knowledge.

Step 1: Open Microsoft PowerPoint and Your Presentation

  1. Open Microsoft PowerPoint: Launch Microsoft PowerPoint from your computer’s applications or programs menu.
  2. Open Your Presentation: Either create a new presentation or open an existing one that you want to print.

Step 2: Access the Print Menu

  1. File Tab: Click on the “File” tab at the top left corner of the PowerPoint window. This will open the File menu.
  2. Print Option: In the File menu, select the “Print” option. You can also use the keyboard shortcut Ctrl + P (or Command + P on Mac) as a quick way to open the print dialog.

Step 3: Configure Print Settings

  1. Select a Printer: In the print dialog, under the “Printer” section, select the printer you want to use from the list of available printers. Make sure the correct printer is chosen.
  2. Print What:
    • Full Page Slides: By default, PowerPoint will print each slide on a separate page.
    • Handouts: You can choose to print handouts with multiple slides per page. Select the number of slides per page from the dropdown menu.
    • Notes Pages: Print slides with speaker notes. Each page will display a slide along with its associated notes.
    • Outline View: Print a document that contains an outline of the presentation.
  3. Print Range:
    • All Slides: By default, PowerPoint will print all slides in the presentation.
    • Custom Range: If you want to print specific slides or a range of slides, enter the slide numbers in the “Slides” field.
  4. Collated:
    • If you’re printing multiple copies of a multi-slide handout, you can choose whether the copies are collated (grouped together) or not.

Step 4: More Settings (Optional)

  1. Slide Size:
    • Use this dropdown to specify the slide size. The default is typically “On-screen Show,” but you can choose other sizes if needed.
  2. Orientation:
    • Choose between “Portrait” (vertical) and “Landscape” (horizontal) orientation for your slides.
  3. Color:
    • Select whether to print in color or grayscale/black and white.

Step 5: Print Preview (Optional)

  1. Print Preview: Before finalizing your print job, you can click the “Print Preview” button to see how your presentation will appear when printed. This can help ensure that your slides look as expected.

Step 6: Print

  1. Print Button: Once you’re satisfied with your print settings and preview (if you used it), click the “Print” button in the print dialog. This will send your presentation to the selected printer.

Step 7: Collect Your Printed Presentation

  1. Retrieve Presentation: After the printer finishes printing, collect your printed presentation from the printer’s output tray.

That’s it! You’ve successfully printed a presentation in Microsoft PowerPoint with various print settings configured to your preferences. Remember that the specific options and interface may vary slightly depending on the version of Microsoft PowerPoint you’re using, but the general steps and settings should be similar.

 

Printing in TallyPrime:

TallyPrime is an accounting software used for managing financial data and generating reports. While TallyPrime does not have the same document printing features as word processors or presentation software, it does allow you to print various financial and accounting reports. Here’s a step-by-step guide on how to print reports in TallyPrime:

Step 1: Open TallyPrime

  1. Launch TallyPrime on your computer and log in to your company’s data.

Step 2: Access the Printing Menu

  1. Depending on what you want to print (e.g., reports, invoices, vouchers), navigate to the appropriate menu or module within TallyPrime.
  2. Select the specific document or report you want to print. For example, if you want to print a Balance Sheet or Profit and Loss Statement, navigate to the “Reports” section.

Step 3: Configure Print Settings

  1. Once you have opened the report or document you want to print, you can often configure various print settings:
    • Print Range: Depending on the report, you may be able to specify a date range or other criteria to filter the data that will be included in the report.
    • Print Copies: Specify the number of copies you want to print.
    • Page Setup: Adjust page layout settings, including paper size, orientation (portrait or landscape), and margins if available.
    • Printing Language: Some reports may allow you to choose the language in which the report should be printed.

Step 4: Print Preview (Optional)

  1. TallyPrime may offer a “Print Preview” option. Click on it to see how the report will appear when printed. This allows you to review the content and layout before proceeding with printing.

Step 5: Print

  1. After configuring the print settings and reviewing the print preview (if available), you can initiate the printing process. Look for a “Print” button or option within the report window.
  2. Click the “Print” button to start printing the report.

Step 6: Collect Your Printed Document

  1. Once the printing process is complete, collect your printed report or document from the printer’s output tray.

TallyPrime may have additional features and settings for customizing the appearance of reports and documents, depending on the specific report you’re working with and the version of TallyPrime you’re using. Be sure to explore the options and settings within the software to tailor the printing process to your needs.

Scroll to Top