A Memorandum (Memo) Voucher in TallyPrime is a non-accounting entry used to record transactions temporarily. As name of Memorandum Vouchers like this its used for memories, informational or reference purposes.
This feature is useful for handling doubtful transactions, provisional expenses, or transactions pending confirmation. These entries do not impact the books of accounts until they are converted into actual vouchers.
Uses of Memorandum Voucher
- To record transactions that are not confirmed yet.
- To temporarily record expenses or incomes.
- To keep track of pending transactions before making them final.
- Helps in decision-making before posting actual transactions.
Scenario: Let’s say you want to keep a record of an internal meeting expense, but you don’t want this expense to affect your financial accounts because it’s not related to business operations or external transactions.
Create ledger
Go to Vouchers and click on other vouchers
Click on Show Inactive in not showing and then select memorandum voucher
Active it before use
Make voucher
See reports
Exception Reports
Memorandum Register
Select related months to see report
See Transaction
Voucher
Example 1: Goods Sent on Approval
- Item: Headphones
- Customer: Ravi Electronics
- Qty: 2 units
- Rate: ₹2,000
- Total: ₹4,000
- Status: Not sure if sale will happen
Use a Memorandum Voucher to record it temporarily.
Later, if customer confirms, convert it to a Sales Voucher.
Example 2: Office Furniture Taken by Staff
- Item: Chair
- Employee: Mr. Ajay
- Qty: 1 unit
- Rate: ₹2,500
- Payment Status: He will pay later
Record it using a Memo Voucher as a temporary transaction.
Example 3: Expense Bill Waiting for Approval
- Expense: Stationery Bill
- Amount: ₹800
- Vendor: Paper World
- Manager Approval: Pending
Enter it as a Memo Voucher until manager confirms.
Summary Table
| Feature | Memo Voucher |
| Updates Accounts | ❌ No |
| Affects Inventory | ❌ No |
| Can Convert Later | ✅ Yes (into any actual voucher) |
| Used For | Trial, Approval, Temporary records |
Memorandum Vouchers are like “Notebooks” in Tally — they let you jot down things you’re not ready to finalize. They are perfect for internal use, approvals, testing, or reminders.