Physical Stock Voucher in TallyPrime

A Physical Stock Voucher in TallyPrime is a type of voucher used to record the actual physical count of inventory items on hand.  A Physical Stock Voucher in TallyPrime is used to record actual physical stock available in your store or warehouse. It helps to adjust your book stock (stock shown in Tally) with real stock counted physically. 

Physical Stock Vouchers help you keep your Tally stock reports accurate based on real physical availability. They are essential during stock audits or when there is damage, loss, or mismatch. 

• To reconcile book stock with actual stock.
• To record shortages or excess stock found during verification.
• Helps in audit and inventory management.
• Ensures accurate stock records for better decision-making.

 

Why Use Physical Stock Voucher? 

Situation	Why Use Physical Stock Voucher
Stock damaged, stolen, or lost	Reduce quantity to match actual stock
Found extra stock while counting	Increase quantity to reflect reality
Periodic stock audit or verification	Compare physical vs. system stock
Adjust errors from wrong entries	Fix mistakes without affecting old entries

 

Create a Physical Stock Voucher 

1. Go to Gateway of Tally → Inventory Vouchers 
2. Press F10 or click Physical Stock 
3. Select the date of stock check 
4. Enter: 
5. Item Name 
6. Actual Quantity counted 
7. Location (if using multiple godowns) 
8. Narration (optional) 
9. Save 

✅ The system compares this with book stock, and adjusts excess or shortage automatically. 

Example 1: Shortage of Monitors 

Item	Book Qty	Physical Qty	Adjustment
Monitor	10	8	2 Shortage

Enter 8 units as actual qty in Physical Stock Voucher.
Tally will reduce stock by 2 units. 

 

Example 2: Excess Stock of Keyboards 

Item	Book Qty	Physical Qty	Adjustment
Keyboard	15	18	3 Excess

Enter 18 units. Tally increases the stock by 3. 

 

Example 3: Complete Stock Count of Multiple Items 

Item	Physical Qty
Laptop	5 Nos
Mouse	10 Nos
Headphones	3 Nos

Create a single Physical Stock Voucher, enter all items and their actual counted quantity.
Tally will compare with book balance and update differences. 

 

By using the Physical Stock Voucher, you accurately reflect the actual stock levels in your records, ensuring that your financial statements provide an accurate representation of your inventory position. This is crucial for making informed business decisions and maintaining accurate financial records.