TallyPrime Course

In day-to-day business, sometimes goods are returned to the supplier due to damage, excess quantity, or wrong items. In such cases, the buyer issues a Debit Note to the supplier. In TallyPrime, Debit Notes help record these purchase returns or adjustments to accounts payable. A debit note (also known as debit memo) can be issued from a buyer/ purchaser to their seller to indicate or request to return the funds. 🧾 Common Scenarios Where Debit Note is Used: Scenario Example Purchase return Goods returned to supplier due to damage Overcharged invoice Supplier billed for ₹12,000 instead of ₹10,000 Short supply Less quantity received than invoiced Benefits of Using Debit Notes in TallyPrime Error Corrections: Easily rectify issues like overbilling or incorrect pricing. Inventory Management: Automatically adjusts stock levels for returned items. Tax Compliance: Ensures proper calculation and reporting of GST or other applicable taxes. Improved Accuracy: Helps in maintaining precise financial records. How to use Debit Note Voucher in TallyPrime Step 1 Click on vouchers Step 2 Click on Other vouchers Step 3 Click on Debit Note (ALT + F5) If this voucher not showing in Tally Prime then you can press on show Inactive       You can use deferent deferent mode for make entries –   Enter the Details Party’s Name: Select the supplier’s name from the ledger. Date: Ensure the date of the debit note is accurate. Invoice Reference: Enter the original invoice number for reference. Details of Goods: Select the item name from the inventory. Enter the quantity being returned. Specify the rate and amount. Tax Details: If applicable, TallyPrime will calculate the GST or other taxes automatically. Ensure the tax ledgers are configured correctly. After entering all the required details, press Ctrl + A to save the voucher. 1. Make Debit Note To Sangam Pvt Ltd of Following Item.   Assignment No 01 Make Debit Note To Bala Ji Mobile Hub of Following Item.   Assignment No 02 Make Debit Note To Basant Mobile Communication of Following Item.   Assignment No 03 Make Debit Note To Mehta Mobile Marketing of Following Item.   A debit note in TallyPrime is an essential tool for managing returns, price corrections, and other adjustments in your business transactions. This will help ensure your accounts remain error-free and compliant with tax regulations.  

A Rejection Out Voucher is used in Tally to record the return of goods that a customer has rejected.  If you are using Tally, one of the most popular accounting software tools, you might have come across the term “Rejection Out Voucher.” It helps in keeping your inventory and accounts accurate by properly tracking the rejected goods sent back by the customer. For example, if you sell items to a customer and they return some of them due to defects or other reasons, you can use this voucher to record the transaction. Record a Rejection Out Voucher Once the feature is enabled, follow these steps to record a Rejection Out Voucher: Go to Gateway of Tally > Vouchers. Select Alt + F6: Rejection Out (Rejection Out Voucher). Fill in the following details: Party Name: Select the customer who returned the goods. Stock Item: Choose the item(s) being rejected. Quantity: Enter the quantity of items returned. Reason for Rejection: Add a note (optional) to explain why the items were returned. Save the voucher by pressing Ctrl + A. Following item retuned to Sangam Pvt Ltd   Assignment No 01 Following item returned to Bala Ji Mobile Hub   Assignment No 02  Following item returned to Basant Mobile Communication   Assignment No 03 Following Item Returned to Mehta Mobile Marketing   Rejection Out Vouchers in Tally are a simple yet powerful tool to handle rejected goods efficiently. By using this voucher, you can maintain accurate inventory records, ensure proper accounting, and streamline your business processes.

A Receipt Note Voucher is used to record the receipt of goods that you purchase from a supplier. When you receive goods, you’ll use this voucher to update your inventory and keep track of items delivered to you. In simple words, it’s a document in Tally Prime that helps you: Record details of goods received from suppliers. Update your stock (inventory) with the new items. Keep track of pending purchase bills or deliveries. Click on Voucher Here you need Receipt Note Voucher so you can Click on Other Voucher or Press F10 Here select Receipt not Voucher if not display click on show Inactive then it will start seeing. Before use the receipt note you need to active once it after activation the voucher record the receipt item details in this voucher – select party name Select here Old order pending if have – Fill the details Enter party details   now see here receipt note voucher See Reports Balance Sheet   Current Assets Reports   Closing Stock Reports   Stock Item Group Reports   Stock Item Reports   See Stock Summery Stock Group Report Stock Item Report   Now See Receipt Note Register   Click on Receipt Note Register Select Month Select Party Ledger Here You Can See Receipt Note   Godown Wise Report – Click on Godown Here you will see your all created godowns or locations Select your location Stock Group Stock Item after receipt note, Now See Outstanding Reports – click on display more reports Click on Statement of inventory Click on Purchase Order Outstandings And Now here select how you want see report for example ledger wise so click on ledger Select your Party ledger here you can see after receipt note two nos pending   How to PreClose Order / Cancel Order Click  on Display More Report Click On Statement of Inventory Click on Purchase Order Outstandings Select to How want see Report of orders All Pending order are Now click on PreClose Fill information related to preclose order like qty, why cancel after cancel that’s all

A purchase order (PO) is a formal document that helps businesses keep track of items they wish to buy from suppliers. A Purchase Order is a document sent to a supplier indicating the types, quantities, and agreed prices for products or services the buyer intends to purchase. It is an official record of what has been ordered and serves as a contract between the buyer and supplier. Create Supplier Ledger for ABC Traders. Create Stock Items (Laptop and Printer). Create Purchase Order with the details of the items, quantity, and rates. Save the Purchase Order. Print the Purchase Order if needed. Convert Purchase Order to Purchase Invoice when goods are received. Once the supplier accepts the order, it becomes a legally binding agreement. The purchase order helps businesses track pending orders, manage inventories, and ensure proper delivery. Track Orders: Helps keep a record of all items ordered, ensuring nothing is forgotten or missed. Inventory Management: Ensures your stock levels are updated when orders are placed and received. Accuracy: Reduces errors related to quantity, price, and item details by keeping a documented record. Professional Communication: Provides a formal document for suppliers to refer to.   Create Required Ledger – Click on Ledger Ledger Create – Ledger Create –         Click on other Vouchers (F10) then Select Purchase Order Voucher   Click on Show Inactive so see more vouchers list name After click here you see more vouchers now select Purchase Order Voucher CTRL + F9   Active it before use by pressing on yes or y from keyboard   after active your purchase order voucher will be like this something   Create stock item   Create stock item   Create stock item   Create stock item Make Purchase Voucher   After making see reports – Click On Display More Reports Click On Statements of Inventory Click On Purchase Order Outstanding   now here you can see your purchase order Outstanding by  following wise lets see one by one Stock Group wise report Outstanding   Click on Stock Category to see category wise report Category wise report Outstanding Click on Stock item to see the Stock item wise report Stock Item Wise Report Outstanding Click on Ledger to see Party wise report Select party to see Outstanding Click on All Orders to  see All Outstanding Orders Check Outstanding Balance Sheet – No Effect