TallyPrime Advance Course

  Round Off in TallyPrime is used to adjust small decimal differences in the invoice total. It helps in making the final amount whole or clean, especially when tax and discount calculations lead to amounts like ₹10,542.53.  For example:  Invoice Total = ₹10,542.53  Rounded Off = ₹10,543.00  Round Off Amount = ₹+0.47 (automatically adjusted by Tally)  Why Use Round Off?  For easier billing and cash handling  To match printed invoice totals  Avoids decimal paise confusion  Ensures cleaner accounting records    Steps to Enable and Use Round Off in TallyPrime  Create Round Off Ledger  Go to Gateway of Tally → Create → Ledgers   Name: Round Off  Under: Indirect Expenses (for negative value) OR Indirect Incomes (for positive value)  Type of Ledger: Invoice Rounding  Rounding Method: Normal Rounding  Rounding Limit: 0.50 or 1.00  Save  💡 Tally will auto-adjust the balance and post difference to this ledger.    Add Round Off to Invoice  Go to Vouchers → Sales (F8) / Purchase (F9) Create invoice as usual with items and taxes  After applying taxes, add a ledger line:  Select Round Off ledger  Tally will auto-calculate and round the amount    Click on Create   Click on Ledger Round Ledger Create   Party Name Create Purchase A/c   Stock Item Create   Stock Category Create   Vouchers   Purchase Voucher with round off   Sales Vouchers with round off   Assignments  Assignment 1: Round Off in Sales Invoice  Party: Ravi Traders (Debtor) Date: 01-Apr-2025  Invoice Items:  Item  Quantity  Rate  Amount  Laptop  1 Nos  ₹15,499.49  ₹15,499.49  Smartphone  1 Nos  ₹9,999.65  ₹9,999.65  Sub Total      ₹25,499.14  GST 18%      ₹4,589.85  Total      ₹30,088.99  Rounded      ₹30,089.00  Round Off      ₹+0.01    Tasks to Perform:  Create Ravi Traders under Sundry Debtors  Create stock items: Laptop, Smartphone  Create Round Off Ledger under Indirect Expenses  Pass Sales Invoice with GST and auto Round Off  Check that invoice total becomes ₹30,089.00    Assignment 2: Round Off in Purchase Invoice  Party: ABC Electronics (Creditor) Date: 01-Jan-2025  Invoice Items:  Item  Quantity  Rate  Amount  Laptop  1 Nos  ₹24,999.40  ₹24,999.40  Smartphone  1 Nos  ₹14,999.30  ₹14,999.30  Sub Total      ₹39,998.70  GST 18%      ₹7,199.77  Total      ₹47,198.47  Rounded      ₹47,198.00  Round Off      ₹–0.47    Tasks to Perform:  Create ABC Electronics under Sundry Creditors  Create stock items: Laptop, Smartphone  Use the same Round Off Ledger  Pass Purchase Voucher with GST and auto Round Off  Check that invoice total becomes ₹47,198.00   

A Post-Dated Voucher is a voucher (like Payment, Receipt, Journal, etc.) that is entered today but is dated for a future date.  It does not affect your books of accounts or reports until that future date arrives.  Post-dated vouchers help you plan and schedule transactions for future periods, making it easier to manage your finances, and they are typically associated with cheques, payments, or receipts scheduled for a later date. They help in better planning, managing cash flow, and avoiding missed entries when the actual payment/receipt happens later.  Common Use Cases for Post-Dated Vouchers: Post-dated cheques for payments and receipts Future-dated salary payments Scheduled vendor payments EMI payments for loans   Create a Post-Dated Voucher  Go to Accounting Vouchers  Select Payment, Receipt, or Journal  Press Ctrl + T or click Post-Dated (You’ll see “Post-Dated” at the top)  Enter the future date  Fill the voucher details  Save  🎯 This voucher is now saved as Post-Dated. It won’t affect reports until the set date.    Select Voucher and mark it Post Dated   Press F2 and fill dates   Cheque details   Example 1: Post-Dated Cheque Payment  Party: Ravi Traders  Amount: ₹10,000  Date of Cheque: 20-May-2025  Voucher Entry Date: 10-May-2025  Enter Payment Voucher → Mark it as Post-Dated with 20-May-2025. It will not reflect in the ledger or bank until 20th May.    Example 2: Future Receipt from Customer  Customer: ABC Electronics  Amount: ₹25,000  Receipt Scheduled: 01-Jun-2025  Use Post-Dated Receipt Voucher to record it now. It helps plan your cash inflow in reports.    Example 3: Journal Entry for EMI  Expense: Monthly Loan EMI  Date: 10th of every month  You can create multiple Post-Dated Journal Vouchers for each EMI. This way, you can plan future expenses and track them in advance.    The post-dated voucher will not impact your financial accounts until the specified date arrives. On the specified date, the transaction will automatically become active, and its effects will be reflected in your financial statements.

A Physical Stock Voucher in TallyPrime is a type of voucher used to record the actual physical count of inventory items on hand.  A Physical Stock Voucher in TallyPrime is used to record actual physical stock available in your store or warehouse. It helps to adjust your book stock (stock shown in Tally) with real stock counted physically.  Physical Stock Vouchers help you keep your Tally stock reports accurate based on real physical availability. They are essential during stock audits or when there is damage, loss, or mismatch.  To reconcile book stock with actual stock. To record shortages or excess stock found during verification. Helps in audit and inventory management. Ensures accurate stock records for better decision-making.   Why Use Physical Stock Voucher?  Situation  Why Use Physical Stock Voucher  Stock damaged, stolen, or lost  Reduce quantity to match actual stock  Found extra stock while counting  Increase quantity to reflect reality  Periodic stock audit or verification  Compare physical vs. system stock  Adjust errors from wrong entries  Fix mistakes without affecting old entries    Create a Physical Stock Voucher  Go to Gateway of Tally → Inventory Vouchers  Press F10 or click Physical Stock  Select the date of stock check  Enter:  Item Name  Actual Quantity counted  Location (if using multiple godowns)  Narration (optional)  Save  ✅ The system compares this with book stock, and adjusts excess or shortage automatically.  Example 1: Shortage of Monitors  Item  Book Qty  Physical Qty  Adjustment  Monitor  10  8  2 Shortage  Enter 8 units as actual qty in Physical Stock Voucher. Tally will reduce stock by 2 units.    Example 2: Excess Stock of Keyboards  Item  Book Qty  Physical Qty  Adjustment  Keyboard  15  18  3 Excess  Enter 18 units. Tally increases the stock by 3.    Example 3: Complete Stock Count of Multiple Items  Item  Physical Qty  Laptop  5 Nos  Mouse  10 Nos  Headphones  3 Nos  Create a single Physical Stock Voucher, enter all items and their actual counted quantity. Tally will compare with book balance and update differences.    By using the Physical Stock Voucher, you accurately reflect the actual stock levels in your records, ensuring that your financial statements provide an accurate representation of your inventory position. This is crucial for making informed business decisions and maintaining accurate financial records.